Erasmus+ for staff - third countries not associated with the programme / outside the EU

MOBILITY CALL 2021

spring: 1.4-24.6.2021

fall: 15.11-20.12.2021

additional fall: 18- 25.01.2022

2 additional fall: 22.3- 21.4.2022

Rules of the Erasmus+ academic mobility outside the EU (KA107)

Grants

SUBSISTENCE ALLOWANCE
TRAVEL GRANT

Partner universities

Information for participants

  • General mobility terms and conditions

    In order to apply for the Erasmus+ mobility, candidates are required to:

    • have a confirmed employment status in one of the partner universities
    • have a required level of knowledge of the relevant foreign language, allowing the implementation of didactic or training program.

    Mobility can only be carried out at the universities with which SGGW signed an interinstitutional agreement on staff exchange.

    The purpose of the didactic mobility is to conduct at least 8 hours of teaching classes at the partner university. The purpose of training mobility (excluding conferences) is to support the professional development of staff (training is provided by the receiving university in the form of: practical training, workshops, courses, seminars, job shadowing).

    Mobility program can take the form of: personal/ online or mixed participation. Form of mobility must be approved by the three parties (participant, sending institution, receiving institution) and confirmed in writing.

    Before mobility, staff are required to agree teaching/training program at the partner university (“Staff Mobility for Teaching – Mobility Agreement” form). Mobility program must be approved by the three parties (participant, sending institution, receiving institution) and confirmed in writing.

  • Selection procedure

    Application must be submitted online through a dedicated platform. The application form and the required documents must be prepared in English. Only complete applications submitted before deadline will be considered.

    Main call: October-December

    Additional call: April-June

    The eligibility criteria and  detailed description of the recruitment process are described in the Rules of the Erasmus+ mobility.

  • Organisation of staff mobility

    Minimum duration of teaching/training mobility is 5 days. The total duration of mobility may not exceed 2 months.

    DIDACTIC MOBILITY: a minimum of 8 hours of teaching activities is mandatory within 5 days of mobility (if the mobility lasts more than one week, the minimum number of teaching hours in a part-week must be proportional to the duration of that week).

    TRAINING MOBILITY: training program should be agreed with the receiving university in advance in order to assure acquiring knowledge, skills and competences.

    In order to settle mobility, it is mandatory to obtain confirmation of the completion of the didactic / training program with the determination of the mobility form (personal participation / online / mixed).

  • Terms of payment and settlement of grants

    Mobility period, the amount of grant and the terms of payment are determined in the grant agreement signed between the participant and SGGW.

    The amount of sussistence allowance will be calculated by multiplying the number of months of mobility covered by the Erasmus+ funding by the monthly rate. For incomplete months, EU funding under the Erasmus+ Program is calculated by multiplying the number of days in less than one month by 1/30 of the unit cost per month. In addition, participant receives a travel grant to cover travel expenses – the allocated amount is based on distance  using the distance calculator.

    Erasmus+ funding will be transferred to the participant no later than (which is the case earlier): 30 calendar days after the signing of the contract by both parties or from the date of commencement of mobility in the amount of 80% of the calculated amount of individual support and travel support.

    Submitting an EU survey (a link made available to the participant’s indicated email address) is regarded as a participant’s request for payment of the remaining amount. The institution shall pay the remaining amount after the participant has submitted the EU survey. The due date will be specified in the grant agreement.

    The mobility participant is obliged to have adequate insurance. The minimum coverage covers basic health insurance and accident insurance. The participant covers the costs of insurance for the entire period of academic mobility and is obliged to read the conditions of insurance. The participant is aware of issues related to health insurance, especially in case of need to return home and required medical interventions (additional OC insurance is suggested). It is recommended that a participant from SGGW register the trip on the Service of the Ministry of foreign Affairs Odyseusz.

Information for incoming staff

  • Welcome Information Package

Erasmus+ in 3 steps

  • 1 STEP

    BEFORE MOBILITY:

    1. read carefully Rules of the Erasmus+ mobility

    2. review the list of partner universities and their didactic offer

    3. take part in the recruitment process:

    • collect required documents
    • submit an online application

    4. after the results have been announced:

    • make sure the didactic / training agreement is signed trilaterally
    • prepare an departure form according to the shared design (applicable to SGGW candidates)
    • sign a grant agreement with SGGW
    • apply for a visa (if applicable)
    • purchase flight tickets and insurance policy
    • register your trip at the Service of The Ministry of Foreign Affairs Odyseusz (applicable to SGGW candidates)
  • 2 STEP

    DURING MOBILITY:

    • at the end of the mobility period, obtain confirmation of the completion of the didactic / training program with the determination of the mobility form (personal participation / online / mixed)
    • complete the EU survey (link made available to the participant’s e-mail address)
  • 3 STEP

    AFTER MOBILITY:

    • provide confirmation of the completion of the didactic / training program with the determination of the mobility form (personal participation / online / mixed)
    • prepare a brief description of the mobility to share your experience
    • sign the financial settlement form at SGGW

Contact

  • Erasmus+ Team Partners Countries / outside the EU

    International Relations Office

    Building 8, room 18/20

    Ewelina Belkiewicz / Małgorzata Szczęsna

    erasmusplus@sggw.edu.pl

    +48 22 5931045/46