Dear Accepted Candidates,

Thank you for submitting documents at the Warsaw University of Life Sciences, we are pleased to welcome you to our academic community.

Please be informed that candidates admitted to studies at SGGW will be transferred to the dean’s office system (Virtual Dean’s Office) of the Warsaw University of Life Sciences after February 16, 2024.

STUDENT IDENTIFICATION NUMBER

Student identification number – is the individual number assigned to each student. Along with the transfer to the dean’s office system, every newly admitted student will be given an individual student identification number – this number will also be indicated on the student ID card. The student identification number will be sent to the e-mail address provided by candidates in the IRK system. Candidates who have ever studied at WULS-SGGW use the previous number.

Candidates admitted in the will receive Students Identification Number after February 16, 2024.

VIRTUAL DEAN’S OFFICE (eHMS)
Virtual Dean’s Office enables the student to access his / her data related to studies through the website.

To create account in the Virtual Dean’s Office (eHMS):

1. go to the website: https://ehms.sggw.edu.pl/standard/
2. Pick the language – English
3. under the login window, select the link: [registration/students’ accounts recovery]
4. enter required data including Student identification number.
5. from the dropdown list, select relevant Faculty i.e. candidates admitted to the fields of:
– Biotechnology, choose the Faculty of Biology and Biotechnology (Wydział Biologii i Biotechnologii);
– Food Sciences Technology and Nutrition, choose the Faculty of Food Technology (Wydział Technologii Żywności);
– Organic Agriculture and Food Production, choose the Faculty of Agriculture and Ecology (Wydział Rolnictwa i Ekologii);
– Management, choose the Faculty of Economics (Wydział Ekonomiczny);
– Finance and Accounting, choose the Faculty of Economics (Wydział Ekonomiczny);
– Informatics and Econometrics, choose the Faculty of Applied Informatics and Mathematics (Wydział Zastosowań Informatyki i Matematyki).

STUDENT MAIL ACCOUNT

Student Mail Account – The service will be available a few days befor the start of the academic year. Using the Student Mail Account, you will be able to log in to various university websites or use the Office 365 service or the university’s WIFI. The account identifier is the student identification number preceded by the letter “s”, followed by a domain identifier, e.g. sXXXXXX@sggw.edu.pl

The method of activating the student e-mail account is described on the IT support website (section „Student Mail Account”):

https://www.sggw.edu.pl/en/home/studies/practical-information-for-students/it-support/

STUDENT IDENTITY CARD
The fee for student ID amount 22PLN. Payment for student ID should be made to a new individual account number (different for each student ) assigned in a Virtual Dean’s Office (tab “My Finance”). In case you are abroad and you can not pay in PLN currency, you can make this payment after arrival to Poland (directly through Polish bank). The ELS preparation process takes approx. 10-15 business days from the moment of posting the fee on the WULS-SGGW account. Student ID cards will be prepared and issued by the Dean’s Office.

REGISTRATION FOR LANGUAGE CLASSES

Details are available on the website of  the Practical Study of Foreign Languages:

Zapisy na lektoraty

PROCEDURES RELATED TO STUDIES UNDERTAKING

Newly admitted students, by the end of the first full week of classes, are required to perform the following activities in the relevant dean’s office:

– signing the oath (the acquisition of student rights at WULS-SGGW by a person admitted to studies takes place upon taking the oath);
– signing an agreement with the university;  
– receipt of a student ID card (if it was issued);
– provide a certificate from an occupational medicine doctor (if a certificate from an occupational medicine doctor is required for a given field of study).

CERTIFICATE FROM OCCUPATIONAL MEDICAL DOCTOR

The certificate is required for following fields of study:
– Biotechnology,
– Civil Engineering (Engineering infrastructure)
– Food Sciences Technology and Nutrition,
– Organic Agriculture and Food Production.

After admission, the accepted canditate is directed by University for medical examinations to the occupational medicine doctor at the Polish medical facility, for this you have to print out „Skierowanie na badania” (referral for medical examination) which is available for download as a PDF file on the candidate’s account at IRK in the “Enrollment applications” tab in the “Documents and further steps” section. Accepted candidates are obligated to do this kind of medical examination as soon as possible after arrival to Poland and delivering a certificate to the relevant dean’s office.

The list of facilities performing medical examination in the Mazowieckie Voivodeship in 2023 is available at: https://mwomp.pl/medical-examination-of-pupils/medical-examination-of-pupils-students-doctoral/

OCCUPATIONAL HEALTH AND SAFETY TRAINING AND LIBRARY TRAINING

Newly admitted students are required to carry out the Ocupational Health and Safety Training and the Library Training. Trainings dedicated to particular fields of study are conducted in the form of e-learning, on the platform: https://szkolenia.sggw.pl/

To sign up for the training, you need an Office 365 student account that can be activated only after obtaining the Student Identification Number.

CLASSES SCHEDULES, CONTACT WITH DEAN’S OFFICES
During the studies you will be served by the relevant Dean’s Office. The didactic classes take place according to the schedule, which will be available at Faculty’s website approx. 2 weeks before the academic year commencement date.

Biotechnology, the Faculty website: https://wbib.sggw.edu.pl/?lang=en

Food Sciences Technology and Nutrition, the Faculty website: https://wtz.sggw.edu.pl/?lang=en

Organic Agriculture and Food Production, the Faculty website: https://wrie.sggw.edu.pl/en/

Management, the Faculty website: https://we.sggw.edu.pl/?lang=en

Civil Engineering, the Faculty website: https://wbis.sggw.edu.pl/faculty-of-construction-and-environmental-engineering/studies-at-the-faculty-of/?lang=en

Finance and Accounting, the Faculty website: https://we.sggw.edu.pl/?lang=en

Informatics and Econometrics, the Faculty website: https://wzim.sggw.edu.pl/?lang=en

We recommend you to read the Practical Information for Students including the Regulations of Studies at SGGW:

https://www.sggw.edu.pl/en/practical-information-for-students/

Hope to see you soon in Poland!