Benefits
If you are travelling abroad for business (e.g. to attend scientific conferences, sympos, congresses), you are entitled to: allowances and financing of travel, travel and commuting costs, accommodation, visa fees, insurance, fees related to participation in conferences, sympos and congresses.
The scope and amount of benefits that may be granted to the leavers depends on the type and purpose of the trip and on the financial capacity of the SGGW organizational unit.
Diet
Diet for maintenance
The allowance during the foreign trip is intended to cover the cost of food and other minor expenses and is entitled to the amount applicable to the destination country of departure.
The time of foreign travel shall be counted for travel by means of communication:
- from crossing the Polish border on the way abroad to crossing the Polish border on the way back to the country,
- from the take-off of the aircraft from the last airport in the country to the landing on the way back at the first airport in the country,
- from the exit of the ship/ferry from the Polish port to the ship/ferry entry on the way back to the Polish port.
A full-time allowance is available for each full day of travel.
In the case of an incomplete day of receivables, the following shall be calculated:
- up to 8 hours are entitled to 1/3 of the diet
- more than 8 to 12 hours are entitled to 50 % of the
- more than 12 hours are entitled to a full allowance of
For a person who has been provided free of charge during a foreign trip, the allowance shall be reduced by:
• 15% when it’s breakfast
• 30% when it’s dinner
• 30% when it’s dinner.
Commuting diet
This is a lump sum intended to cover the cost of travel to/from the train, bus, airport or sea station, in the amount of one allowance in the destination destination abroad and in any other place where the departing person has enjoyed accommodation.
Communication diet
This is a lump sum to cover the cost of commuting by local transport in the amount of 10% of the allowance for the start of the night stay on the trip.
Commuting allowances and transport allowances are not eligible if:
• you are travelling by business or private car
• The departing agent is provided with free travel,
• the delegate does not bear the costs for which the above-referred lump sums are intended to be
Hotel limits
The accommodation shall be reimbursed to the delegate in the amount established by the hotel bill, within the limit set for that purpose set out in the Annex to the Regulation.
If the employee does not submit a bill for the night, he is entitled to a lump sum of 25% of the limit.
A lump sum is not payable when a foreign party has provided a free night or covered the cost of accommodation.
Tickets and travel
Tickets, in agreement with the departing parties, shall be booked and purchased by the International Cooperation Office at the travel agency with which the University has a cooperation agreement:
Bankowe Biuro Podróży TravelBank Sp. o.o.
Al. Jerusalem 142 B,; 02-305 Warsaw NIP: 526-021-09-49
The travel agency is open from Monday to Friday, 9.00-18.00
office phone +48 22 654 35 25
Policies and visas
Visas
People traveling abroad for work arrange visa formalities via Bankowego Biura Podróży TravelBank Sp. z o. o. or in person at the visa departments: embassies and consulates.
Insurance policy
At the request of the delegated party, the International Cooperation Office purchases insurance for the duration of the foreign trip via Bankowego Biura Podróży TravelBank Sp. o.o.
The person leaving Poland will be insured only in the period covered by the date of departure from Poland and the date of return to Poland indicated in the “travel application” approved by the appropriate Vice-Rector. The insurance is valid only in the destination country specified in the “departure application” and in the transit countries.
Before departure, delegates receive one-time personal application cards for insurance at the International Cooperation Office, confirming insurance during a trip abroad. The card contains the emergency telephone number and the insurance policy number.
Allianz Center tel. +48 224 224 224 operates 24 hours a day / 7 days a week / 365 days a year
If necessary, coordinators from the Emergency Center will accept your request, quickly arrange help at your place of stay and tell you what to do next.
Advance payment for the trip
Posted 3 working days before departure, he receives an order from the Office for International Cooperation to pay an advance in foreign currency for the necessary travel expenses in the amount resulting from the preliminary calculation of costs.
The advance is collected by the departing bank Pekao SA