UODO Guide

Below we present the most important information about distance learning: resources and plans of WULS-SGGW and links to external solutions.

General information

• Recommendations of the Ministry of Science and Higher Education: https://www.gov.pl/web/nauka/rekomendacje-mnisw-dotyczace-ksztaloszenia-zdalnych
• MC Recommendations: https://www.gov.pl/web/cyfryzacja/nauczycielu-popirect-lekcje-online
• UODO guide: Personal data protection and remote learning

Resources of the Warsaw University of Life Sciences

• Currently at the University we mainly have the Moodle platform: https://e.sggw.pl administered by the Faculty of Applied Informatics and Mathematics / Institute of Technical Informatics. In the system, everyone assumes an account for themselves, and higher rights – to be obtained from the administrator.
• The Moodle system is also an authentication tool used by the Big Blue Button system, allowing for teleconferences, sharing the screen and application windows in an interactive mode.
• University cloud disk IIT
• As part of the POWER project, a centralized Microsoft Teams service for employees and students was launched at SGGW. It greatly facilitates communication and enables more efficient organization of remote activities.
• The SGGW TV team can support the recording of lectures to be posted on the YouTube platform as soon as possible.

Publicly available IT tools supporting distance learning

• Teleconference systems
  • Microsoft Teams: https://products.office.com/pl-pl/microsoft-teams/free (limitation of the number of participants).
  • Webex (Cisco): https://cart.webex.com/ (limited to 100 participants, registration required, account creation takes 24 hours).
  • Zoom (used, among others, by Harvard): https://zoom.us/ (The 40-minute limit per session has been temporarily lifted by the company. It is possible to join the conference call without an account).
  • Discord (a communication tool for network games, but used for distance learning): https://discordapp.com/

Conference systems also have various possibilities of sharing screens, windows, applications, cooperation, etc. They are often used to organize lectures and other online classes.

• Youtube (live streaming, video sharing. Necessary to turn on the streaming service lasting about 24 hours): https://www.youtube.com/
• Virtual Board: https://awwapp.com/

Communication with students

The organization of online classes requires effective communication with students – for example in order to provide access codes to courses, conferences or broadcasts. When using various tools, it is necessary to remember about the recommendations related to the protection of personal data (see https://uodo.gov.pl/ )

• eHMS: https://ehms.sggw.pl/
• email: to be individually agreed with students (Note! GDPR!)
• social media: to be agreed individually with students (Note! GDPR!)
• network communicators (Warning! GDPR!)
• Microsoft Teams (student accounts on the system required)

Instructions for conducting remote classes

• SGGW: https://e.sggw.pl
• University of Warsaw: https://zajeciazdalne.ckc.uw.edu.pl/#
• Harvard University Recommendations: https://teachremotely.harvard.edu/
• To start a course in Moodle at SGGW:
  • Create and confirm an account https://e.sggw.pl/login/signup.php?
  • Log in and submit an application https://e.sggw.pl/course/request.php
• Moodle documentation for teachers: https://docs.moodle.org/en/Teacher_quick_guide
• BigBlueButton demo: https://demo.bigbluebutton.org/gl along with instructions for its use Viewer Overview and Moderator / Presenter Overview
• Sample lesson scenarios:
  • Moodle classes, including the use of BigBlueButton (student accounts in the system required)
  • Classes supported by Microsoft Teams (student accounts in the system required)
  • Classes supported by Zoom (link to the teleconference scheduled for the scheduled classes in the eHMS or provided to students in a different form)
  • Classes supported by Webex (teleconference planned at the time provided for scheduled classes, it is necessary to invite participants by entering their e-mails. Participants do not need to have accounts in the system)
  • Classes via the YouTube stream (link to the lecture scheduled for the scheduled classes placed in the eHMS or provided to students in a different form)
  • Activities supported by Discord, Teamviewer, … (required accounts and access authorization)
  • …

Online teaching resources

• There are tons of teaching materials available on the Internet for use in (not only remote) teaching. Many links have been made available on the website of the Ministry of Science and Higher Education: https://www.gov.pl/web/nauka/rekomendacje-mnisw-dotyczace-ksztaloszenia-zdalnych

Copyright

• In the case of using third-party materials, particular attention should be paid to the respect of copyright.
• In the case of sharing open materials, it is advisable to indicate the license in a simple way (e.g. https://creativecommons.pl/wybierz-licencje/ ) that will allow other materials to be used in accordance with the principles of copyright law.