Staff Welfare Section
Purpose of the Staff Welfare Section
The Staff Welfare Section is an organisational unit of the University responsible for the comprehensive operational management of the Social Benefits Fund at the Warsaw University of Life Sciences (SGGW), as well as providing administrative support to the Rector’s Social Affairs Committee.
The Section’s duties include managing the allocation of benefits from the Fund, comprising financial assistance (provided as non-repayable grants or loans), organising domestic and international summer and winter holiday trips for children, and coordinating stays for staff, retirees, and disability pensioners at the University’s dedicated facilities (the ‘Marymont’ Training and Recreation Centre and the Kociszew Training and Recreation Centre). Furthermore, the Section handles co-funding for self-arranged employee leave (individual holiday allowances), subsidising sports, recreational, cultural, and educational activities, distributing gift packages and vouchers for staff children, and organising social and cultural events for retired personnel.
Visitor Reception Policy
Please be advised that the Staff Welfare Section is open to visitors Monday to Thursday from 09:00 to 14:00. This schedule also applies to telephone enquiries.
Friday is designated for internal administration, during which the office is closed to visitor and telephone enquiries.
For urgent matters, please contact team members directly via email or write to ss@sggw.edu.pl .
Thank you for your understanding.
Types of Matters Handled
General Information on the Social Benefits Fund
Social benefits do not constitute a statutory entitlement; they are granted on a discretionary basis, exclusively to individuals who meet the criteria set out in the Act on the Social Benefits Fund and the Social Benefits Fund Regulations of the Warsaw University of Life Sciences (SGGW).
Individuals eligible to receive social benefits from the University comprise SGGW employees, retirees, and disability pensioners, as well as their family members—specifically children up to 18 years of age, or up to 25 years of age if enrolled in education (a photocopy of a valid student ID required). Eligibility also encompasses newborn child allowances (co-funding layette costs—photocopy of the birth certificate required) and surviving family members of deceased SGGW employees, retirees, and disability pensioners, provided they incurred funeral expenses (upon presenting relevant supporting documentation) or were dependent solely on the deceased.
The granting of social benefits financed from the Fund is subject to the submission of an application by an eligible individual, accompanied by the required documentation specified in the Regulations, and is assessed based on the per capita household income for the calendar year preceding the application.
Applications for social benefits must be submitted to the Staff Welfare Section using the designated forms appended to the Regulations. All forms must be fully and accurately completed and accompanied by the required supporting documentation.
INCOMPLETE APPLICATION FORMS OR THOSE WITH MISSING SUPPORTING DOCUMENTATION WILL NOT BE ACCEPTED.
Social Benefits at the Warsaw University of Life Sciences (SGGW):
Subsidies for sports and recreational activities, as well as cultural events
Subsidies for stays at the recreation centres of the Warsaw University of Life Sciences (SGGW) (the ‘Marymont’ Training and Recreation Centre and the Kociszew Training and Recreation Centre)
Subsidies for children’s and youth holiday trips
Gift packages and vouchers for employees’ children
Financial assistance for individuals and families experiencing difficult personal, financial, or health circumstances, as well as allowances on the birth of a child
Emergency financial assistance for individuals affected by unforeseen adverse events
Housing loans for home renovation, flat purchase or buy-out, and house construction
All applications for social benefits are reviewed by the Social Affairs Committee (the Committee comprises delegated representatives of the trade union organisations operating within the University).
Tax-Free Allowances:
Hardship grants and relief allowances
Cash and in-kind benefits received by retirees and disability pensioners up to an amount not exceeding PLN 4,500 in a tax year
The value of cash and in-kind benefits received by an employee, up to a total amount not exceeding PLN 1,000 in a tax year
Important Information
Applications for holiday subsidies for employees, children, retirees, and disability pensioners must be submitted to the Staff Welfare Section by two annual deadlines:
31 May – for applications relating to winter holiday periods
31 October – for applications relating to summer holiday periods
Subsidies for expenses incurred on cultural events are granted once a calendar year and must be submitted by:
- 30 November