Foreign delegations
As of January 1, 2025, new forms regarding domestic business trips and foreign travel referrals are being introduced at the Warsaw University of Life Sciences (SGGW).
Ordinance No. 161 of the Rector of the Warsaw University of Life Sciences dated December 23, 2024, amends Ordinance No. 4/2007 of the Rector of the Warsaw University of Life Sciences dated February 1, 2007.
In connection with the introduced changes, new forms for foreign business trips have been in effect since January 1, 2025. The forms have been enhanced with tables allowing for the presentation of travel distance, means of transport used, and the generated carbon footprint in kilograms of CO₂. This measure supports SGGW’s sustainable development strategy. The forms refer to the carbon footprint calculator available at: https://intranet.sggw.edu.pl/podroze-sluzbowe/.
On March 23, 2026, an agreement was signed for the comprehensive travel management services of the Warsaw University of Life Sciences (SGGW). Please review the new rates for bookings and insurance policies:
Agreement for comprehensive business travel services at SGGW, dated March 23, 2026.
As of November 29, 2022, new rates for per diems and hotel limits on foreign business trips apply in accordance with:
The Regulation of the Minister of Family and Social Policy amending the regulation on amounts due to an employee employed in a state or local government budgetary unit entity for a business trip.
Provisions
The provisions regulating issues related to foreign travels are contained in the following documents:
Forms:
- Travel application for employees and doctoral students of the Warsaw University of Life Sciences
- An exit application for people other than employees and doctoral students
- Foreign travel cost settlement form
- Vehicle mileage records
- Travel expense settlement form - ERASMUS
- Application for a (foreign) transfer
- Central Register of Contracts (CRU) for international business travel
Submitting travel applications:
In accordance with the Regulation No. 6 of the Rector of the Warsaw University of Life Sciences, of April 9, 2009. in order to go abroad, an employee of WULS-SGGW or a person who is not an employee of WULS-SGGW, a doctoral student or student is obliged to submit at least 14 days before departure, at the International Cooperation Office (ul. Nowoursynowska 166, 02-787 Warsaw, building 8, room 19), an application form for a trip abroad.
Benefits:
The scope and amount of benefits that may be granted to the leavers depends on the type and purpose of the trip and on the financial capacity of the SGGW organizational unit.
If you are travelling abroad for business (e.g. to attend scientific conferences, sympos, congresses), you are entitled to: allowances and financing of travel, travel and commuting costs, accommodation, visa fees, insurance, fees related to participation in conferences, sympos and congresses.
Links:
- Ministry of Foreign Affairs - information for travelers
- IATA information on restrictions on air transport in the world due to the coronavirus epidemic
- NBP exchange rates
- The amount of the diet and accommodation limit in individual countries per day of travel
- Odysseus system of the Ministry of Foreign Affairs
FAQ:
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Where to start preparing a foreign delegation?
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Where and when should the travel application be submitted?
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What documents should be attached to the application?
Contact:
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Sandra Trzcińska
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Dominika Zaremba